Human Resources Policies, Procedures & Forms

Fast, Easy Human Resources Manual

Creating your Human Resources Manual is quicker and easier with easy-to-use pre-written Human Resources Procedures and sample HR Policies. Besides a hard copy, you get all the materials in MS Word Documents which you can conveniently edit and customize to fit your company�s HR function.

Ensure Compliance With this newly updated Human Resources Manual

Now you can easily document the fair and equal treatment of your employees as required by Federal laws, while preserving a consistent level of health benefits and safety precautions to maintain a productive work force.

In addition to a prewritten Employee Handbook, this HR Manual contains thorough HR management policies and procedures with invaluable legal discussions.

Its 878 pages of "best practices" management content includes HR Procedures for complying with COBRA, HIPAA, ADA (Americans with Disabilities Act), FMLA (Family Medical Leave Act) and all major Federal employment regulations, plus Drug-Free Workplace program.

FREE Required Federal Posters in PDF. Why pay extra for EEO, FMLA, FLSA, EPPA, and OSHA posters that ALL businesses must display. Packed with Internet links and contact points saving you valuable time finding information on personnel issues.

The Human Resources Manual Includes:

-Introduction to Human Resource Management
-Complete Table of Contents and detailed keyword index
-Guide to Human Resource Manual Preparation
-Sample Manager�s Manual
-HR Administration Procedures
-Hiring Procedures
-Compensation & Benefits Procedures
-Training & Development Procedures
-Federal Compliance Procedures

-How to Write Job Descriptions
-Sample Employee Handbook

Below are some of the highlights of the manual:

Installation Instructions

-Editing Files
-Word processing files
-Printing Files
-Technical Support

Writing Your Employee Handbook

-Style and Format
-Considerations when writing your manual
-Revisions to your handbook
-Employee acknowledgment
-Complete Company Policy & Procedure Manual
-Sources of additional Information

Common Areas of Interest in Written Communications

-Communication and Addressing Your Audience
-Sexism in Writing
-Number Usage
-Organizing Thoughts
-Outlining Technique
-Defining the Format and Organization of Your Manual
-Design Features
-Style and Mechanics

The purpose of a Managers Manual is to document the principles and policies governing your company Human Resources practices. All managers should use the manual to simplify the "people management" part of your job by summarizing State and Federal personnel administration laws, regulations, and procedures.

The Principles and Policies included provide:

-A foundation for a system of internal controls.
-Guidance in current Human Resources areas not controlled by laws or regulations.
-Criteria for decisions on appropriate Human Resources treatment.
-Managers with direction and guidance in connection with processes and procedures that should be uniform throughout The Company.
-When consistently applied throughout The Company, these principles and policies assure that the various Internal controls provide a system of checks and balances intended to identify irregularities, prevent waste, fraud and abuse from occurring, and assist all personnel in treating all others in a fair and consistent manner.

Managers Manual Table of Contents

1.0 PURPOSE

2.0 SCOPE

2.1 RESPONSIBILITY

2.2 EXCLUSIONS
2.2.1 Accounting
2.2.2 Security Planning
2.2.3 Disaster Recovery
2.2.4 Information Systems
2.2.5 Finance & Treasury
2.2.6 Production & Engineering
2.2.7 Sales & Marketing

3.0 MANAGEMENT RESPONSIBILITY

3.1 HUMAN RESOURCES ORGANIZATION
3.1.1 Operations Department Organization Chart
3.1.2 Controller Responsibilities
3.1.3 Operations Staff Responsibilities

3.2 MANAGEMENT COMMITMENT

3.3 MANAGEMENT PHILOSOPHY

3.4 PLANNING

3.5 RESPONSIBILITY, AUTHORITY, AND COMMUNICATION
3.5.1 Management Representative
3.5.2 Internal communication

3.6 MANAGEMENT REPORTING
3.6.1 Review Input
3.6.2 Review Output

3.7 BUSINESS CONDUCT
3.7.1 Ethical Standards
3.7.2 Integrity

4.0 HUMAN RESOURCES SYSTEM

4.1 OBJECTIVES

4.2 REQUIREMENTS
4.2.1 Resources
4.2.2 Infrastructure
4.2.3 Internal Controls
4.2.4 Audit Findings

4.3 TRANSACTIONS
4.3.1 Authorization
4.3.2 Timing
4.3.3 Accuracy

4.4 DOCUMENTATION
4.4.1 Managers Manual
4.4.2 Forms Development & Control
4.4.3 Control of Records
4.4.4 Human Resource Transactions
4.4.5 Referenced Procedures

4.5 SECURITY
4.5.1 Physical Security
4.5.2 Disaster Security
4.5.3 Information Security
4.5.4 Referenced Procedure

4.6 WORK RULES AND PERSONNEL POLICIES
4.6.1 Management-Employee Relations
4.6.2 Employee-Management Forums
4.6.3 Employee Childcare
4.6.4 Referenced Procedures

4.7 LEGAL LIABILITIES OF SUPERVISORS AND MANAGERS
4.7.1 Referenced Procedures

4.8 SAFETY AND HEALTH PROGRAM
4.8.1 Work Environment
4.8.2 Referenced Procedures

5.0 FEDERAL LAWS AFFECTING EMPLOYMENT

5.1 FAIR LABOR STANDARDS ACT (FLSA) OF 1938
5.1.1 FLSA Overtime Provisions
5.1.2 FLSA Child Labor
5.1.3 Equal Pay Act Of 1963

5.2 UNIFORMED SERVICES EMPLOYMENT AND REEMPLOYMENT RIGHTS ACT

5.3 CIVIL RIGHTS ACTS
5.3.1 Title VII of the Civil Rights Act of 1964
5.3.2 Civil Rights Act Of 1991
5.3.3 Uniform Guidelines On Employee Selection Procedures
5.3.4 Pregnancy Discrimination Act

5.4 AGE DISCRIMINATION IN EMPLOYMENT (ADEA) ACT OF 1967
5.4.1 Older Workers Benefit Protection Act (OWBPA)

5.5 IMMIGRATION REFORM AND CONTROL ACT (IRCA) OF 1986

5.6 AMERICANS WITH DISABILITIES ACT ( ADA ) OF 1990

5.7 FAMILY AND MEDICAL LEAVE ACT (FMLA) OF 1993

5.8 OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA) OF 1968

5.9 CONSOLIDATED OMNIBUS BUDGET RECONCILIATION ACT (COBRA)

5.10 HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) OF 1996

5.11 DRUG-FREE WORKPLACE ACT OF 1988

5.12 EMPLOYEE RETIREMENT INCOME SECURITY ACT (ERISA)

5.13 EMPLOYEE POLYGRAPH PROTECTION ACT (EPPA)

5.14 EXECUTIVE ORDER 11246

5.15 WORKER ADJUSTMENT AND RETRAINING NOTIFICATION ACT (WARN) OF 1989

5.16 DAVIS-BACON ACT

5.17 WALSH-HEALEY PUBLIC CONTRACTS ACT (PCA)

5.18 SERVICE CONTRACT ACT (SCA)

5.19 NATIONAL LABOR RELATIONS ACT (NLRA)

5.20 VIETNAM ERA VETERANS' READJUSTMENT ASSISTANCE ACT OF 1974 VEVRA)

6.0 PROCESSES AND CONTROLS
6.1.1 Personnel Records
6.1.2 Form Development
6.1.3 Document Control
6.1.4 Mail and Express Services
6.1.5 Telephone Answering
6.1.6 Property & Access Control
6.1.7 Separation
6.1.8 Workplace Rules & Guidelines
6.1.9 Human Resources Reports
6.1.10 Dress Code
6.1.11 Referenced Procedures

6.2 HIRING
6.2.1 Employee Hiring
6.2.1 Employee Hiring
6.2.2 Job Descriptions
6.2.3 Employment Applications
6.2.4 Interviewing Applicants
6.2.5 Background Investigations
6.2.6 Referenced Procedures

6.3 COMPENSATION
6.3.1 Payroll
6.3.2 Paid & Unpaid Leave
6.3.3 Insurance Benefits
6.3.4 Healthcare Benefits
6.3.5 Employee Retirement Income Security
6.3.6 Consolidated Budget Reconciliation
6.3.7 Referenced Procedures

6.4 DEVELOPMENT
6.4.1 Development Management
6.4.2 Training Reimbursement
6.4.3 Computer User & Staff Training Plan
6.4.4 Internet & E-mail Acceptable Use
6.4.5 Performance Appraisals
6.4.6 Employee Discipline
6.4.7 Referenced Procedures

6.5 COMPLIANCE
6.5.1 Workplace Safety
6.5.2 Americans with Disabilities
6.5.3 Family Medical Leave
6.5.4 Drug Free Workplace
6.5.5 Health Insurance Portability And Accountability
6.5.6 Harassment & Discrimination
6.5.7 Posting Requirements
6.5.8 Equal Employment Opportunity
6.5.9 Referenced Procedures

400 Administration

ADM101 Personnel Records

Activities

1.0 Employee Information
2.0 HR Personnel Records
3.0 Contents of Personnel Files
4.0 Employee's Personnel Records Review
5.0 Management Review of Personnel Files
6.0 Company Release Of Employee Information
7.0 Record Retention and Long-Term Storage
8.0 Record Destruction

References

A. Health Insurance Portability Accountability Act (HIPAA)
B. Age Discrimination In Employment Act (ADEA)
C. Americans with Disabilities Act (ADA)
D. Civil Rights Act of 1964
E. Employee Retirement Income Security Act (ERISA)
F. Employee Polygraph Protection Act
G. Equal Pay Act
H. Executive Order 11246
I. Fair Labor Standards Act (FLSA)
J. Family and Medical Leave Act (FMLA)
K. Immigration Reform & Control Act (IRCA)
L. Occupational Safety & Health Act (OSHA)
M. Rehabilitation Act of 1973
N. Right To Financial Privacy Act
O. Guide to Record Retention Requirements
P. IRS Revenue Procedure 98-25 Records Retention
Q. Federal Insurance Contribution Act (FICA)
R. Federal Unemployment Tax Act (FUTA)

Forms

ADM101 Ex1 Personnel Records Access Log
ADM101 Ex2 HR Records Retention Periods

ADM102 Form Development

Activities

1.0 Form Development and Format
2.0 Authorization and Printing
3.0 Form Numbering and Placement
4.0 Forms Index and Manual

Forms

ADM102 Ex1 Form Printing Request

ADM103 Document Control

Activities

1.0 Document Distribution
2.0 Document Revision
3.0 Document
4.0 Temporary Changes

Forms

ADM103 Ex1 Request For Document Change (RDC)
ADM103 Ex2 Document Change Control

ADM104 Mail & Express Services

Activities

1.0 General Mail Usage
2.0 Addressing Mail
3.0 Express Mail
4.0 Overnight Packages
5.0 Additional Information Resources

Forms

ADM104 Ex1 Outgoing Mail Register

ADM105 Telephone Answering

Activities

1.0 Answering Techniques and Etiquette
2.0 Answering and Directing Calls
3.0 Taking Messages
4.0 Telephone User's Guide

Forms

ADM105 Ex1 Important Message

ADM106 Property & Access Control

Activities

1.0 Background Checks
2.0 Physical Access Controls
3.0 Key Controls
4.0 Proprietary Information Controls
5.0 Collection Of Access Controls
6.0 Visitors & Guests

Forms

ADM106 Ex1 Key Issue Policy
ADM106 Ex2 Visitor Log

ADM107 Separation

Activities

1.0 Resignations
2.0 Involuntary Terminations And Layoffs
3.0 Terminations For Cause
4.0 Termination Meeting
5.0 Additional Information Resources

References

A. Consumer Credit Protection Act (CCPA)
B. Health Insurance Portability Accountability Act (HIPAA)
C. Worker Adjustment and Retraining Notification Act (WARN) of 1989
D. COBRA
E. Title VII Of The Civil Rights Act Of 1964
F. Age Discrimination in Employment Act
G. Americans with Disabilities Act
H. The Civil Rights Act of 1991

Forms

ADM107 Ex1 Exit Interview Checklist
ADM107 Ex2 Exit References Authorization

ADM108 Workplace Rules & Guidelines

Activities

1.0 Alcohol And Drugs
2.0 Breaks And Lunch Time
3.0 Company Property
4.0 Grievances And Complaints
5.0 Inclement Weather
6.0 Parking
7.0 Personal Telephone Calls
8.0 Smoking
9.0 Solicitations
10.0 Suggestions
11.0 Visitors

Forms

ADM108 Ex1 Suggestion Form

ADM109 Human Resources Reports

Activities

1.0 Preparation Guidelines
2.0 OSHA Reports
3.0 EEO-1 Reports
4.0 Training Plan
5.0 ERISA Notices
6.0 VETS-100 Report
7.0 Hiring Status Report
8.0 Compensation Summary

Forms

ADM109 EX1 Human Resource Reporting Summary
ADM109 EX2 HR Hiring Status Report

ADM110 Dress Code

Activities

1.0 Dress Code
1.1 Business Attire
1.2 Business Casual Attire
1.3 Casual Attire
1.4 Uniformed Attire
1.5 Production Attire
1.6 Safety Attire
1.7 ?Black Tie? & Formal Attire
1.8 Inappropriate Attire
2.0 Business Situations
2.1 Recreation & Parties
2.2 Dinners & Receptions
2.3 Evening Business Dress
3.0 Personal Hygiene
4.0 Disciplinary Action

410 Hiring Procedures

HRG101 Employee Hiring

Activities

1.0 Needs Analysis
2.0 Personnel Requisition
3.0 Job Posting & Screening
4.0 Interviewing
5.0 Pre-Employment Screening & Testing
6.0 Background Investigation
7.0 Hiring And Employee Offers
8.0 Motor Vehicle And Equipment Operation
9.0 Applicant Files
10.0 Additional Information Resources

References

A. Immigration Reform And Control Act (IRCA) Of 1986
B. Title Vii
C. Age Discrimination In Employment Act
D. Equal Pay Act
E. Americans With Disabilities Act
F. The Civil Rights Act Of 1991
G. Fair Labor Standards Act (FLSA) Of 1938
H. Davis Bacon Act
I. Walsh-Healey Public Contracts Act (PCA)
J. Service Contract Act (SCA)

Forms

HRG101 Ex1 Personnel Requisition
HRG101 Ex2 Offer Letter
HRG101 Ex3 Personnel Change Notice
HRG101 Ex4 New Employee Hiring Checklist
HRG101 PDF Employment Eligibility Verification (Form I-9)
HRG101 PDF Employee?s Withholding Allowance Certificate (Form W-4)

HRG102 Job Descriptions

Activities

1.0 Job Description Preparation
2.0 Format And Content
2.1 Job Title
2.2 Effective Date
2.3 Department
2.4 Summary Of Functions
2.5 Essential Duties And Responsibilities
2.6 Organizational Relationships
2.7 Qualifications
2.8 Physical Demands
2.9 Work Environment
3.0 Job Description Approval & Distribution

References

A. Americans With Disabilities Act (ADA) Of 1990

Forms

HRG102 Ex1 Job Description Format

HRG103 Employment Applications

Activities

1.0 Application For Employment
2.0 Application Information
2.1 Personal Information
2.2 Employment Interest
2.3 Education & Training
2.4 Employment History
2.5 Military Service Record
2.6 References
3.0 Compliance Information

References

A. Fair Credit Reporting Act (FCRA)
B. State Credit Reporting Acts
C. Americans With Disabilities Act (ADA) Of 1990
D. Section 503 Of The Rehabilitation Act Of 1973
E. Executive Order 11246
F. Civil Rights Acts
G. Uniform Guidelines On Employee Selection Procedures (1978)
H. Age Discrimination In Employment (ADEA) Act Of 1967

Forms

HRG103 Ex1 Employment Application
HRG103 Ex2 Employment Application Supplement

HRG104 Interviewing Applicants

Activities

1.0 Interviewing Objectives
2.0 Resume Examination
3.0 Telephone Interviews
4.0 E-Mail Interviews
5.0 In-Person Interviews

References

A. Immigration Reform And Control Act (IRCA) Of 1986
B. Title VII Of The Civil Rights Act Of 1964
C. Age Discrimination In Employment Act
D. Americans With Disabilities Act
E. The Civil Rights Act Of 1991

Forms

HRG104 Ex1 Employment Interview Questions
HRG104 Ex2 Interview Form

HRG105 Background Investigations

Activities

1.0 Background And Hiring
2.0 Investigative Consumer Reporting
3.0 Employee Reference Checks
4.0 Motor Vehicle Record (MVR) Inquiry

References

A. Fair Credit Reporting Act (FCRA)
B. State Credit Reporting Acts

Forms

HRG105 Ex1 Employee Investigation Checklist
HRG105 Ex2 Employee Background Authorization
HRG105 Ex3 New References Authorization
HRG105 Ex4 Reference Check Survey

420 Compensation Procedures

COM101 Payroll

Activities

1.0 Payroll Records
2.0 Timesheets
3.0 Payroll Deductions
3.1 Unemployment Tax
3.2 Worker's Compensation Insurance
3.3 Social Security & Medicare
3.4 State Income Tax
3.5 Earnings Tax
3.6 Tax Withholding Payments
3.7 401k Withholding
4.0 Payroll Adjustments
4.1 Advances
4.2 Garnishments
5.0 Paychecks
5.1 Direct Deposit
5.2 Lost Paychecks
5.3 Final Paychecks
6.0 Vacation Pay
7.0 Additional Information Resources

References

A. Fair Labor Standards Act (FLSA)
B. Equal Pay Act
C. Family And Medical Leave Act (FMLA)
D. Irs Revenue Procedure 98-25 Records Retention
E. Federal Insurance Contribution Act (FICA)
F. Federal Unemployment Tax Act (FUTA)

Forms

COM101 Ex1 Bi-Weekly Time Sheet
COM101 Ex2 Federal Tax Calendar
COM101 Ex3 Electronic Funds Transfer Authorization
COM101 PDF Supplemental Data Sheet for Application for Authority to Employ Workers with Disabilities at Special Minimum Wages (WH-226a)
COM101 PDF Federal Contractor Payroll (WH-347)

COM102 Paid & Unpaid Leave

Activities

1.0 Paid Time Off
2.0 Jury Duty
3.0 Military Leave
4.0 Unpaid Time Off
5.0 Absence Request And Notification
6.0 Holidays
7.0 Vacation Eligibility
7.1 Vacation Schedules
7.2 Vacation Over Holidays
8.0 Additional Information Resources

References

A. Uniformed Services Employment And Reemployment Rights Act
B. Family And Medical Leave Act (FMLA) Of 1993
C. Pregnancy Discrimination Act

Forms

COM102 Ex1 Absence Request Form

COM103 Insurance Benefits

Activities

1.0 Life Insurance
2.0 Long Term Disability Insurance
3.0 Social Security
4.0 Workers' Compensation
5.0 Wage Continuation
6.0 Unemployment Compensation
7.0 Health Insurance
8.0 Additional Information Resources

COM104 Healthcare Benefits

Activities

1.0 Cost And Premiums
2.0 Eligibility
3.0 Enrollment
4.0 Coverage
5.0 Filing A Claim
6.0 Termination And Conversion Of Coverage
7.0 Additional Information Resources

References

A. Health Insurance Portability And Accountability Act (HIPAA) Of 1996
B. Consolidated Omnibus Budget Reconciliation Act (COBRA)
C. Family And Medical Leave Act (FMLA)
F. Pregnancy Discrimination Act

Forms

COM104 Ex1 Benefits Enrollment/Change Form

COM105 Employee Retirement Income Security

Activities

1.0 Plan Administration
1.1 Investment Policy Statement
1.2 Fidelity Bond
1.3 Fiduciary Liability Insurance
1.4 Employer Matching
1.5 In-Service Loans And Withdrawals
2.0 Employee Participation
3.0 Notice Procedures
3.1 Initial Notice
3.2 Annual Notices
4.0 Erisa Enforcement
5.0 Additional Information Resources

COM106 Consolidated Budget Reconciliation

Activities

1.0 Plan Administration
2.0 Qualifying Events
3.0 Notice Procedures
4.0 COBRA Elections
5.0 Benefits Protection
6.0 COBRA Payments
7.0 Enforcement
8.0 Additional Information Resources

References

A. Family And Medical Leave Act (FMLA)

Forms

COM106 Ex1 Continuation Of Coverage (COBRA Notice/Election Form)

430 Development Procedures

DEV101 Development Management

Activities

1.0 Development Planning
2.0 Training Effectiveness
3.0 Training Records
4.0 Training Courses
5.0 Performance Evaluations
6.0 Additional Information Resources

References

A. Occupational Safety And Health Act (OSHA) Of 1968

Forms

DEV101 Ex1 Training Plan

DEV102 Training Reimbursement

Activities

1.0 Eligibilit
2.0 Approved Programs
3.0 Reimbursement

Forms

DEV102 Ex 1 Request For Training

DEV103 Computer User & Staff Training

Activities

1.0 MIS Training And Certification
2.0 MIS/LAN User Training
3.0 E-Mail Training
4.0 Software Applications

DEV104 Internet & E-Mail Acceptable Use

Activities

1.0 Acceptable Use
2.0 Inappropriate Use
3.0 Internet And E-Mail Etiquette
4.0 Security
5.0 User Compliance
6.0 Additional Information Resources

Forms

DEV104 Ex1 Computer And Internet Usage Policy

DEV105 Performance Appraisals

Activities

1.0 Performance Appraisal Guidelines
2.0 Appraisal Preparation
3.0 Appraisal Discussion
4.0 Salary Adjustments
5.0 Appraisal Conclusion
6.0 Additional Information Resources

Activities

A. Pregnancy Discrimination Act
B. Title VII Of The Civil Rights Act Of 1964
C. Age Discrimination In Employment Act
D. Equal Pay Act
E. Americans With Disabilities Act
F. The Civil Rights Act Of 1991
G. Fair Labor Standards Act (FLSA) Of 1938

Forms

DEV105 Ex1 Self Appraisal Form
DEV105 Ex2 Performance Appraisal Form

DEV106 Employee Discipline

Activities

1.0 Introduction To Misconduct
2.0 Responses To Misconduct
2.1 Verbal Warning
2.2 Written Warning
2.3 Suspension
2.4 Termination
3.0 Serious Misconduct
4.0 Very Serious Misconduct
5.0 Inexcusable Misconduct
6.0 Misconduct Investigations

References

A. Fair Credit Reporting Act (FCRA)

Forms

DEV106 Ex1 Disciplinary Notice

440 Compliance Procedures

CMP101 Workplace Safety

Activities

1.0 Worksite Analysis
2.0 Hazard Prevention And Control
2.1 Safe Work Procedures
2.2 Protective Equipment
2.3 Fire Prevention
3.0 Hazard Communication Program
4.0 Medical Emergencies
5.0 Workplace Safety Training
6.0 Reporting And Record Keeping
7.0 Additional Information Resources

Forms

CMP101 Ex1 Safety Suggestion Sheet
CMP101 Ex2 Workplace Safety Self-Inspection Checklist
CMP101 Ex3 Workplace Safety Action Plan
CMP101 Ex4 Workplace Safety Rules
CMP101 Ex5 Index of Hazardous Chemicals & MSDS
CMP101 PDF Material Safety Data Sheet (Form 174)
CMP101 PDF Injuries and Illness Log (Form 300)
CMP101 PDF Summary of Injuries and Illness (Form 300A)
CMP101 PDF Injuries and Illness Incident Report (Form 301)
CMP101 PDF Instructions for OSHA

CMP102 Americans With Disabilities

Activities

1.0 Background
2.0 Who Is Covered?
3.0 Employment Issues
4.0 Public Accommodations
5.0 Enforcement Of The Act
6.0 Additional Information Resources

CMP103 Family And Medical Leave

Activities

1.0 Reasons For Taking Leave
2.0 Advance Notice And Medical Certification
3.0 Job Benefits And Protection
4.0 Unlawful Acts
5.0 Enforcement
6.0 Employer Notices
7.0 Additional Information Resources

Forms

CMP103 Ex 1 Certification Of Healthcare Provider
CMP103 Ex 2 Employer Response To Employee Request For Fmla

CMP104 Drug Free Workplace

Activities

1.0 General
2.0 Prohibitions
3.0 Authorized Use Of Prescription Medicine
4.0 Drug Awareness Program
5.0 Disciplinary Actions
6.0 Additional Information Resources

References

A. Drug-Free Workplace Act Of 1988
B. Americans With Disabilities Act

CMP105 Health Insurance Portability And Accountability

Activities

1.0 Management
1.1 Privacy Standards
1.2 Consumer Control Over Health Information
1.3 Balancing Public Responsibility With Privacy Protections
1.4 Equivalent Requirements For Government Entities
1.5 State Confidentiality Laws
2.0 Medical Records Maintenance
3.0 Medical Records Access
4.0 Additional Information Resources

Forms

CMP105 HIPAA Authorization Form

CMP106 Harassment & Discrimination

Activities

1.0 Unacceptable Behavior
2.0 Complaint
3.0 Corrective Measures
4.0 Enforcement
5.0 Additional Information Resources

References

A. Title VII Of The Civil Rights Act Of 1964
B. Civil Rights Act Of 1991
C. Age Discrimination In Employment (ADEA) Act Of 1967
D. Older Workers Benefit Protection Act (OWBPA)
E. Americans With Disabilities Act (ADA) Of 1990
F. Pregnancy Discrimination Act

CMP107 Federal Posting Requirements

Activities

1.0 Equal Employment Opportunity (EEO) Poster
2.0 Family And Medical Leave Act (FMLA) Poster
3.0 Fair Labor Standards Act (FLSA) Minimum Wage Poster
4.0 Notice To Workers With Disabilities/Special Minimum Wage Poster
5.0 Employee Polygraph Protection Act (EPPA) Poster
6.0 Davis-Bacon Poster (Government Construction)
7.0 Walsh-Healey Poster (Service Contract Act)
8.0 Occupational Safety And Health Act (OSHA) Poster

Forms

CMP107 PDF Equal Employment Opportunity Poster
CMP107 PDF Family Medical Leave Act Poster (WH-1420)
CMP107 PDF Fair Labor Standards Act Poster (WH-1088)
CMP107 PDF Notice to Workers with Disabilities/Special Minimum Wage Poster (WH-1284)
CMP107 PDF Employee Polygraph Protection Act Poster (WH-1462)
CMP107 PDF Davis-Bacon Poster (WH-1321)
CMP107 PDF Walsh-Healey Poster (WH-1313)
CMP107 PDF Occupational Safety and Health Act Poster (OSHA 3165)

CMP108 Equal Employment Opportunity

Activities

1.0 EEO Posting Requirements
2.0 EEO-1 Reports
3.0 VETS-100 Report

References

A. Employer Information Eeo-1 Survey Form 100
B. Title VII, Civil Rights Act Of 1964
C. Vietnam Era Veterans' Readjustment Assistance Act
D. Executive Order 11246

Forms

CMP108 PDF EEO-1 Report
CMP108 PDF VETS-100 Report

Administration

-ADM101 Ex1 Personnel Records Access Log
-ADM101 Ex2 HR Records Retention Periods
-ADM102 Ex1 Form Printing Request
-ADM103 Ex1 Request For Document Change (RDC)
-ADM103 Ex2 Document Change Control
-ADM104 Ex1 Outgoing Mail Register
-ADM105 Ex1 Important Message
-ADM106 Ex1 Key Issue Policy
-ADM106 Ex2 Visitor Log
-ADM107 Ex1 Exit Interview Checklist
-ADM107 Ex2 Exit References Authorization
-ADM108 Ex1 Suggestion Form
-ADM109 Ex1 Human Resource Reporting Summary
-ADM109 Ex2 Hr Hiring Status Report

Hiring

-HRG101 Ex1 Personnel Requisition
-HRG101 Ex2 Offer Letter
-HRG101 Ex3 Personnel Change Notice
-HRG101 Ex4 New Employee Hiring Checklist
-HRG101 PDF Employment Eligibility Verification (Form I-9)
-HRG101 PDF Employee Withholding Allowance Certificate (Form W-4)
-HRG102 Ex1 Job Description Format
-HRG103 Ex1 Employment Application
-HRG103 Ex2 Employment Application Supplement
-HRG104 Ex1 Employment Interview Questions
-HRG104 Ex2 Interview Form
-HRG105 Ex1 Employee Investigation Checklist
-HRG105 Ex2 Employee Background Authorization
-HRG105 Ex3 New References Authorization
-HRG105 Ex4 Reference Check Survey

Compensation

-COM101 Ex1 Bi-Weekly Time Sheet
-COM101 Ex2 Federal Tax Calendar
-COM101 Ex3 Electronic Funds Transfer Authorization
-COM101 PDF Supplemental Data Sheet for Application for Authority to Employ Workers with Disabilities at Special Minimum Wages (WH-226a)
-COM101 PDF Federal Contractor Payroll (WH-347)
-COM102 Ex1 Absence Request Form
-COM104 Ex1 Benefits Enrollment/Change Form
-COM106 Ex1 Continuation Of Coverage (COBRA Notice/Election Form)

Development

-DEV101 Ex1 Training Plan
-DEV102 Ex1 Request For Training
-DEV104 Ex1 Computer And Internet Usage Policy
-DEV105 Ex1 Self Appraisal Form
-DEV105 Ex2 Performance Appraisal Form
-DEV106 Ex1 Disciplinary Notice

Compliance

-CMP101 Ex1 Safety Suggestion Sheet
-CMP101 Ex2 Workplace Safety Self-Inspection Checklist
-CMP101 Ex3 Workplace Safety Action Plan
-CMP101 Ex4 Workplace Safety Rules
-CMP101 Ex5 Index of Hazardous Chemicals & MSDS
-CMP101 PDF Material Safety Data Sheet (Form 174)
-CMP101 PDF Injuries and Illness Log (Form 300)
-CMP101 PDF Summary of Injuries and Illness (Form 300A)
-CMP101 PDF Injuries and Illness Incident Report (Form 301)
-CMP101 PDF Instructions for OSHA Forms
-CMP103 Ex1 Certification of Healthcare Provider
-CMP103 Ex2 Employer Response to Employee Request for FMLA
-CMP105 Ex1 HIPAA Authorization Form
-CMP107 PDF Equal Employment Opportunity Poster
-CMP107 PDF Family Medical Leave Act Poster (WH-1420)
-CMP107 PDF Fair Labor Standards Act Poster (WH-1088)
-CMP107 PDF Notice to Workers with Disabilities/Special Minimum Wage Poster (WH-1284)
-CMP107 PDF Employee Polygraph Protection Act Poster (WH-1462)
-CMP107 PDF Davis-Bacon Poster (WH-1321)
-CMP107 PDF Walsh-Healey Poster (WH-1313)
-CMP107 PDF Occupational Safety and Health Act Poster (OSHA 3165)

Table of Contents

1.0 The Company Philosophy 7

1.1 The Company Mission 8

1.2 Equal Employment Opportunity Policy and Affirmative Action Plan 8

1.3 Employment-At-Will 8

1.4 Sexual Harassment 9

1.5 Safety 10
1.5.1 Safety Rules 10
1.5.2 Hazardous Wastes 11
1.5.3 Reporting Injuries and Accidents 12

1.6 Drug Free Workplace 12
1.6.1 Prohibitions 12
1.6.2 Drug Awareness Program 13
1.6.3 Disciplinary Actions 14

2.0 Personnel Administration 17

2.1 HR Personnel Records 17
2.1.1 Contents of Personnel Files 17
2.1.2 Employee Information 18
2.1.3 Employee's Request for Review of Personnel Records 18
2.1.4 Management Review of Personnel Files 18

2.2 Service 18
2.2.1 Employee Categories 19
2.2.2 Job Posting Procedures 19
2.2.3 Employment of Relatives 19
2.2.4 Employment of Minors 19
2.2.5 Promotions 19
2.2.6 Transfer of Employees 19
2.2.7 Separation of Employment 20
2.2.8 Work force Reductions 20
2.2.9 Probationary Period 20
2.2.10 Extra Income 21

2.3 Process Improvement 21
2.3.1 Employee-Management Forums 21
2.3.2 Employee Suggestion Program 22

3.0 Benefit Eligibility 23

3.1 Payroll Information 23
3.1.1 Time Records 23
3.1.2 Pay Periods 23
3.1.3 Salary Compensation for Partial Pay Period 24
3.1.4 Pay Rate Schedule ? Hourly Paid Employees 24
3.1.5 Payroll Deductions 24
3.1.6 Overtime 24
3.1.7 Payroll Errors 25
3.1.8 Garnishment of Employee Wages 25
3.1.9 Authorized Check Pickup 25
3.1.10 Pay at Time of Separation 25

3.2 Attendance & Leave 26
3.2.1 Medical Leave Policy 26
3.2.2 Sick Leave Credit Limit 26
3.2.3 Sick Leave Policy ? Usage 26
3.2.4 Medical, Dental and Optical Appointments 27
3.2.5 Exhaustion of Accumulated Sick Leave 27
3.2.6 Pallbearer, Funeral, Emergency Leave 27
3.2.7 Civic Leave or Jury Duty 28
3.2.8 Voting 28
3.2.9 Military Leave 28
3.2.10 Maternity Leave 29
3.2.11 Parental Leave 29
3.2.12 Leave of Absence 29

3.3 Insurance 30
3.3.1 Hospitalization and Medical Insurance 30
3.3.2 Continuation of Group Health Insurance (COBRA) 30
3.3.3 Life Insurance 31
3.3.4 Long Term Disability Insurance 31
3.3.5 Social Security 31
3.3.6 Workers' Compensation 31
3.3.7 Unemployment Compensation 32

3.4 Savings Plan 401 (K) 32

3.5 Break Room 33

3.6 Employee Discounts 33

3.7 Educational Assistance 33

4.1 Work Schedules 35
4.1.1 Working Hours 35
4.1.2 Salary Employees 35
4.1.3 Hourly Employees 35
4.1.4 Clean Work-Place 36

4.2 Legal & Ethical Conduct 36
4.2.1 Ethical Standards 36
4.2.2 Conflicts of Interest 36
4.2.3 Personal Conduct 37
4.2.4 Confidentiality 37
4.2.5 Bribes, Kickbacks and Illegal Payments 38
4.2.6 Patents and Copyrights 38

4.3 Misconduct 38
4.3.1 Serious Misconduct 39
4.3.2 Very Serious Misconduct 39
4.3.3 Inexcusable Misconduct 40
4.3.3 Misconduct Investigations 42

4.4 Transportation & Travel 42
4.4.1 Company Owned Vehicles 42
4.4.2 Personal Vehicles 43
4.4.3 Living Expense Allowance 43
4.4.4 Other Travel Expenses 43
4.4.5 Expense Records 43
4.4.6 Travel Advances 43
4.4.7 Expense Reimbursement ? Third Party 44
4.4.8 Expense Policies ? Violations 44
4.4.9 Company Credit Cards 44

4.5 Appearance & Belongings 44
4.5.1 Personal Appearance 44
4.5.2 Business Attire 44
4.5.3 Casual Attire 45
4.5.4 Inappropriate Attire 45
4.5.5 Personal Belongings 45
4.5.6 Alcohol and Drugs 45
4.5.7 Medication 46
4.5.8 Smoking Policy 46

4.6 Equipment & Facilities 46
4.6.1 Parking 46
4.6.2 Telephone Use 46
4.6.3 Motor Vehicle and Workplace Equipment Operation 46
4.6.4 Safety Equipment 46
4.6.5 Company Tools 47
4.6.6 Waste Prevention 47
4.6.7 Solicitation and/or Distribution 47
4.6.8 Security 47
4.6.9 Bulletin Board 48

EMPLOYEE HANDBOOK FORMS 49

ACKNOWLEDGEMENT OF RECEIPT AND UNDERSTANDING 51

STATEMENT OF LEGAL AND ETHICAL BUSINESS CONDUCT 53

DRUG-FREE WORKPLACE POLICY EMPLOYEE ACKNOWLEDGEMENT 55

JOB RELATED ACCIDENT 57

Introduction

-Writing Job Descriptions
-Format And Content
-Exhibit 1 - Sample Job Description Format

Sample Job Descriptions

-Accounting Manager
-Administrative Assistant / Office Manager
-Accounts Payable Clerk
-Accounts Receivable Clerk
-Broadcast Technician
-Carpenter
-Cement Mason
-Civil Engineer
-Controller
-Credit Manager
-Customer Service Manager
-Data Processing Technician
-Drafter / Graphic Illustrator
-Electrician
-Engineering Manager
-Field Sales Representative
-Fund Raiser
-Grants Coordinator
-Health Services Administrator
-Industrial Engineer
-Insurance Agent
-Insurance Claims Representative
-Laboratory Technician
-Machinist
-Marketing Coordinator
-Marketing Researcher
-Mechanical Engineer
-Media Specialist
-Medical Assistant
-Medical Record Administrator
-Nurse
-Packaging Engineer
-Personnel Manager
-Physician Assistant
-President
-Product Development Technician
-Production Manager
-Purchasing Manager
-Quality Assurance Director
-Quality Control Manager
-Radio And Television Announcer
-Receptionist
-Respiratory Therapist
-Restaurant Manager
-Retail Manager
-Sales Manager
-Sales Representative / Order Clerk
-Shipping / Receiving Clerk
-Sound Technician
-Stock Clerk
-Vice President Of Finance And Administration
-Vice President Of Production And Operations
-Vice President Sales And Marketing
-Webmaster

How to reduce your exposure to employee liability with easily editable human resource policies and procedures.  Includes instruction on creating your won employee handbook.  MS-Word polices, procedures & forms, job descriptions and an HT legal guide.  Includes a FREE Employee Handbook $149 Value!